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Flowers have been used for special occasions to transform the space and brighten the mood throughout history. No matter what your event is, hiring an expert florist to design the venue can help you and your guests feel joy, beauty, and comfort during your celebration.
But when the time comes to hire a professional for your event, where do you even start? You’ll want to be sure you find an event florist who sees your vision, honors your requests, and makes the experience unforgettable. We’ve created a list of questions for you to ask your florist when planning your special event!
1. Are you available on the date of my event?
This may seem obvious, but clarifying your florist’s availability is the first step toward securing them for your event. You’ll want to know how far in advance they book events and make sure that they don’t have any scheduling conflicts before you start planning to use their services. If the person you’re speaking to is booked but has other staff available, be sure to ask who will be responsible for arranging your event, how to contact them, and what to expect from them.
2. Do you have a portfolio of work?
Asking to see a florist’s work will put some weight behind their words and give you a chance to better understand their level of expertise. You want to make sure your florist can deliver what you envision for your special event.
You will also want to ask them how long they’ve worked in the industry and explain their particular style. Each event florist will have a different approach, and you want crystal-clear communication so you know what to expect.
3. Will you create samples for me?
Not only is it important for you to be able to see their past work, but it’s also beneficial to request that they show you how they design arrangements and demonstrate what they can create. Ideally, this would happen during your consultation so you can observe their arranging process before any decisions are made.
Doing this will allow you to share personal input on the overall design of your pieces and let you ask for floral recommendations that fit your style, budget, and theme. Collaboration is key to ensuring you get the design that is just right for your special occasion.
4. What are your rates and payment policies?
You’ll want total clarity when it comes to payment and financial investment. Your event florist may charge flat fees, provide a la carte options, present packages, or require minimum budgets for their services.
Be sure to ask if they charge extra for setting up, tearing down, and delivering your arrangements or if those costs are already built into their packages. Over-communicate pricing and expectations to avoid any surprises when it comes time to pay your florist.
5. What are the logistics for the day of my event?
You’ll want to create a detailed outline of your day with your event florist. Square away details on transportation of your flowers, arrival time, set up, and tear down. You’ll also want to ask them when they plan on creating your arrangements and their plans for preserving them before the big event.
Be sure to check with your florist to see if they will design every arrangement on their own or if they will employ a team to bring your vision to life. Also, it’s important to find out if they will be the point of contact with the venue staff regarding policies they have for installation and decorating the space.
6. Will you supply vases, containers, props, or other decorative items?
After you get the nitty-gritty details of your arrangements nailed down, you’ll want to think about how they’ll be on display. Some florists provide a variety of decorations such as vases, mirrors, table linens, and candle accessories.
If a florist doesn’t offer this service or these products, ask them if they know of vendors who do and if they could collaborate together on your overall theme.
These are just some of the important questions to ask your event florist for your next special occasion. Adding the perfect floral arrangements to your celebration can transform your space and make it a comfortable place to create lasting memories with the ones you love.